ISSN REGISTRATION

 

The ISSN is a distinct number that is given to serials like digital journals, magazines, and newspapers for their identification. Publishers require this number for global circulation of their works, while libraries and archives need it for cataloguing and preserving serials. This piece will highlight the benefits of the ISSN, how to register for it, and the prerequisites for obtaining the same.

 

WHAT IS ISSN?

The acronym ISSN represents International Standard Serial Number. This is an exclusive code containing eight digits which serves to distinguish a publication that is periodic in nature. It is a standardized system that presents an unmatched and unchanging proof of identification for serial publications, whether they are accessible in printed or digital forms.

The ISSN consists of two segments, split by a hyphen. The first segment contains a numerical sequence of four digits, which helps define the country or geographical area where the publication originates. On the other hand, the second sequence also consists of four digits that are specific to the publication itself. While ISBNs are assigned to books, the purpose of ISSN is to label serial publications.

 

TYPES OF ISSN REGISTRATION:

There are two categories of registration for ISSN: Individual and Collective.

Group Registration is for multiple publications.

The registration process called “Collective Registration” pertains to a set of publications that are interconnected and published by one entity.

 

WHO NEEDS AN ISSN?

Any written material that is regularly published and intended for public distribution, whether in print or online format, must have an ISSN. This covers newspapers, magazines, journals, yearly publications, newsletters, and other similar recurring publications.

Having an ISSN is crucially significant for publications that get circulated globally due to their reach across various nations and linguistic barriers.

 

CRITERIA FOR GETTING AN ISSN:

In order for a publication to acquire an ISSN, there are specific requirements that must be met. The key factors involve the following:

1. It is necessary to release the printed material in a sequence, where a fresh edition or book is published at regular intervals.
2. The title of the publication must be distinct and different from other publications.
3. The material should be directed towards a broad readership and not exclusive to a specific vocation or special interest.
4. The material must be accessible to anyone in the general public and not limited to a particular group or entity.

 

ISSN REGISTRATION PROCESS:

The process of registering for ISSN is simple and can be done via the internet. Publishers need to apply to the National ISSN Center in their respective country, whether it be at their national library or another organization. For instance, in the United States, the Library of Congress functions as the National ISSN Center.

When applying for an ISSN, information about the publication like its title, publisher, format, and frequency is typically needed. The publisher is also required to submit a sample issue of the publication to obtain an ISSN. After the application is reviewed and the ISSN is allotted, the publisher will receive a certificate of registration.

 

DOCUMENTS REQUIRED:

To complete ISSN registration, certain documents must be provided.

• Application form
• Sample issue of the publication
• To confirm that the individual or entity is the rightful owner of the publication or has been given permission to release it.
• Publication schedule or frequency
• Contact details of the publisher

 

COST AND TIME INVOLVED:

The expenses and duration for ISSN registration differ depending on the country. Usually, there is no fee for registration, but some nations may ask for payment. The issuance timeline can also vary, but typically, an ISSN can be obtained in two weeks by most countries.

 

ADVANTAGES OF ISSN REGISTRATION:

• The ISSN offers a distinct identification code for the publication, which simplifies the task of finding and recovering it.
• The ISSN offers a consistent identification code that guarantees the precise recognition and organization of ongoing publications in libraries and archives.
• The ISSN increases the publication’s exposure and allows readers and researchers from across the globe to access it.
• The registration of a publication with ISSB gives it an added sense of believability, indicating recognition by the worldwide community.
• The ISSN offers publishers legal safeguards by preventing unauthorized usage of their publication’s title or content.

 

DISADVANTAGES OF ISSN REGISTRATION:

• The ISSN can only be utilized for serial publications and is not applicable for any other type of publication.
• The initial section of the ISSN signifies the geographic location, confining it to a particular country or region.
• ISSN is predominantly linked with printed publications, although it is possible to allocate it to electronic publications as well.

 

LEGAL REQUIREMENTS AND RULES:

In many countries, having an ISSN registration is not mandatory by law, but it is strongly advised. Nonetheless, a few countries may demand an ISSN in order to fulfill legal deposit or copyright obligations.

In the US, the Copyright Office mandates the use of ISSN for copyright registration of serially produced works. Additionally, the Library of Congress needs ISSN for works submitted as part of their mandatory deposit rule.

Publishers must show the ISSN on the printed material and communicate with it in all matters related to the publication. Additionally, the ISSN should be updated every five years to ensure the precision of the publication’s data.

Besides these prerequisites, there are certain regulations and suggestions that publishers must adhere to while applying for an ISSN. These cover:

1. Publishers must furnish precise details regarding their publication, such as the name, frequency and structure so that the information is not misleading.
2. In order to maintain consistency, publishers must ensure that the ISSN is utilized accurately in all forms of communication pertaining to their publication. This includes the publication’s physical materials, advertising efforts, and website.
3. To ensure that the information about the publication is correct, publishers must renew the ISSN every five years.
4. Publishers need to ensure that their contact information is up-to-date and notify the ISSN National Center if there are any changes to the contact person or address.
5. To abide by copyright regulations, publishers must take care to avoid infringing upon others’ rights with their publications.
6. According to the guidelines set by the ISSN International Centre, publishers must adhere to the protocols concerning the utilization and administration of the ISSN.

To sum up, even though it is not mandatory by law in most nations, obtaining ISSN registration is strongly advised for those publishing serial materials. Following the regulations and principles established by the ISSN National Center and the ISSN International Centre is essential to properly identify and classify these publications.

 

CONCLUSION:

The ISSN is a valuable resource for publishers and libraries as it offers a distinctive and enduring identification for serial publications. The process of acquiring an ISSN is uncomplicated and offers numerous advantages for both publishers and readers. It allows publishers to increase the prominence of their publications, standardize cataloging in libraries and archives, and safeguard their legal entitlements. As a publisher of a serial publication, getting an ISSN is a wise decision that can expand your audience and foster greater appreciation for your work.